Business continuity planning (BCP) is a comprehensive strategy and set of procedures that organizations put in place to ensure that essential business functions can continue to operate during and after disruptive events. These events can encompass a wide range of scenarios, including natural disasters, technological failures, cyberattacks, supply chain disruptions, pandemics, and more.
The primary goal of business continuity planning is to minimize the impact of such disruptions on an organization’s operations and to facilitate a smooth and timely recovery.
Business continuity planning is not just a precautionary measure; it is a strategic imperative for contact centers. It safeguards customer service, maintains operational resilience, and protects an organization’s reputation during challenging times. Disruptions can occur unexpectedly, so a well-prepared contact center ensures that customer support remains uninterrupted, instilling confidence in customers and stakeholders alike. Here’s what contact center business continuity plan might entail:
Risk Assessment: Identify potential risks and threats to the organization.
Business Impact Analysis (BIA): Evaluate the consequences of disruptions on critical business functions.
Risk Mitigation: Develop strategies to reduce the likelihood and severity of disruptions.
Crisis Management Plan: Establish a crisis management team and decision-making processes.
Recovery Planning: Develop recovery plans for critical functions, including data backup and alternative work locations.
Training and Awareness: Ensure employees are familiar with the BCP and their roles in it.
Communication Plans: Establish strategies for internal and external communication during disruptions.
Testing and Exercises: Regularly test the BCP through drills and simulations to identify areas for improvement.
More Business Continuity Resources for Call & Contact Centers
LiveVox’s Configurable Contact Center Agent Desktops eliminate the hassle of toggling between screens when time is of the essence and present agents with the information and context they need to succeed from a single window.
We provide third-part system access alongside a unified CRM and multichannel inbox to enable agents to engage customers on channels of choice from one interface that integrates conversational AI and NLP via Voice, Email, and Webchat.
One way a call center can set itself up for success is by achieving more personalized interactions. Customers don’t want to feel like a number. Agents should be able to address them by their name and quickly reference relevant notes in their backgrounds. This promotes a more genuine interaction. Call centers should strive to continually provide an enhanced customer experience. Giving agents the right tools they need to get to know their customers is the first step in the right direction.
Automated SMS messaging can also be used to collect valuable feedback and insights from customers or clients. After a contact completes a purchase or interacts with your business, you can set up an automated message requesting feedback about their experience. This message could contain a short survey, a ratings-based feedback system, or a call-to-action directing them to an online review platform. To enhance the semantic richness, use polite and engaging language, and make sure the messages are as relevant as possible. For example, a car rental company could send an automated message to customers after their rental period ends, asking about their experience and directing them to a short survey. Not only does this provide valuable insights into the company’s services, but also demonstrates their commitment to continuous improvement and customer satisfaction.